Verona Pinder's blog : Moving your business: tips and tricks
Relocating
your business to new premises can be an arduous and time-consuming process.
Whether you are a small company or a large corporation, leaving it until the
last minute can have a detrimental impact on your team. The best way to limit
disruption is to prepare early. Whether you have days, weeks, or months to go,
be sure to draw up a clear and precise plan of how the move will work.
Distribute tasks to your employees so that you can oversee the move with a
clear head. If you are not sure where to begin, take a look at some of our best
stress-busting tips below.
Decide what you are taking
Perhaps
you are moving to a furnished office or maybe you are investing in some brand
new furniture to impress your clients. Either way, you will need to make a list
of the things you are taking. Taking items you do not need will only time and
unnecessary moving costs. In order to do this effectively, request that each
department head compiles a list of what they need. If you realise that you will
be leaving things behind, consider what you will do with them. Selling,
donating, or recycling unused office supplies are all sustainable options.
Pack correctly
Once know
what you are taking and have organised the correct packaging, you can start getting it ready. We
recommend packing as early as possible to relieve pressure later on. One of the
most common mistakes businesses make is packing IT equipment incorrectly,
resulting in costworthy damages.
- All
computer cables should be removed and put into clear packaging, with the
computer they belong to written on the front.
- Monitors should also be individually wrapped and packed so that they are
secure.
- Printers need to be handled with care; removing ink cartridges and paper, and
taping down lids and drawers.
- Follow the manufacturer instructions carefully so that you do not void the
warranty.
- In case of any accidents, be sure to back up the data from every computer.
Book a moving service now
Once you
have a date for the move and know exactly what you are taking, call around for
some removal quotes. Be sure to contact a few companies before making a
decision and make sure that they are aware of the types of products they will
be handling. As it gets closer to the time, contact the removal service again
to confirm the exact dates and times.
Label everything
This task
will make all the difference once you arrive at the new premises. Label
absolutely everything so that you know exactly where to put it at the other
end. Not only will it save time but it will also ensure a smooth transition
into your new offices.
Inform clients
Keep your
clients in the know and tell them about the big move ahead of time. Open and
clear communication will prevent them from becoming anxious if they do not hear
from you during the move. Be sure to send out a reminder in the days leading up
to the big move so they know exactly what to expect. Update the address and
contact details for all meetings as soon as you arrive.
Get insured
If you are hiring your own removal trucks, you will need good quality insurance to cover any damages. If, however, you are opting for a removal company, you should always ask about their insurance policies and packages first. The last thing you want is to be liable for any breakages along the way.
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